Documentation
Get Started with Runtime HRMS
Welcome to Runtime. We’re glad that you decided to give it a try.
Runtime is not just a software, but it is a promise made by us to you. We promise that by using our service, you will be able to develop a happier workplace. With happier and more fulfilling experience at work, your people will be able to perform better and this software will pay back it’s price many times over.
This guide will take you through some basic steps to get started.
Add Masters
Once you are logged in, go to Setup menu and click on “Locations”. Here, you will see the locations created by you during onboarding. You can add or edit more locations here. Clicking on ‘Add’ button at top right to add more locations. Similarly, you can create Cost Centers, Departments, Grades and Designations. Adding all the entries on these setup items is recommended before proceeding to next step.
Leaves & Leave Policies
Go to Setup > Leave & Attendance. We’ve added a couple of default leave types like ‘Casual Leave’ and ‘Sick Leave’. You can edit these and add more as per your requirement. For each leave type, you can define grant, lapse and encashment policies.
Read more on leave types here.
Statutory Deductions
In case you have ESI or PF applicable on your business, you need to enable the deductions. To access settings for statutory deductions, go to Setup > Statutory > ESI (or PF). We have detailed information on all the deductions in following articles:
- ESI Settings
- PF Settings
- Professional Tax Settings
- Income Tax Settings
Add or Import Employees
After you have done the initial setup described above, you can go ahead and create employees.
There are two ways in which you can do this:
- Adding single employee
- Import multiple employees from Excel
To add employees one by one, go to Employees Menu and click on ‘Add New Employee’. Fill out the form and click ‘Save & Continue’. You can add more information like Addresses, Personal Information, Family members and more on the following page.
To import employees from excel, go to Employees Menu and click on ‘Import Employees’. Click ‘Download’ at the top to download an excel file. In the downloaded excel file, fill out your employee information. If you already have employee data in an excel file, you can copy-paste data from it. Once the file is ready, select the values like Location, Cost Center, Department, Designation, Work Shift displayed on screen and upload the file.
Refer to these articles for more information:
Update Employee Salary
For each employee, you need to update salary details.
Again, this can be done in two ways:
- Updating single employee salary
- Bulk Update Salary
To update salary for one employee, go to Employees Menu and click on ‘All Employees’. Search for the employee using location/department dropdown or type a few characters in employee search box and click on ‘Load’
Once you see the employee record in the table below, click on Employee name to open the record. Go to ‘Salary’ tab. Click on ‘+’ sign to add a salary record. A dialog will open and you will see salary components as defined in earlier steps. Enter the amount and click on ‘Save’.
To bulk update salary for multiple employees, go to ‘Data Capture’ > ‘Bulk Salary Update’. Select the month and year from which you want to update salary and click on ‘Load’ button to show list of employees. You will see salary components on columns and employee names on rows.
Enter salary information and click on ‘Save’ icon at end of each row to update salary.
Read more here: Manage Employee Salary
Employee Attendance
Employee attendance can be marked using following options:
- Using Runtime Workman mobile application
- Manual Attendance marking for each employee
- Uploading attendance for multiple employees using Excel template
Read more here: Attendance Management
Run Payroll
Once you have created employees, updated their salaries and marked attendance, you are ready to process payroll. Go to Data Capture > Payroll Run. Click on ‘Start’ button. If the period displayed is not correct, you need to add relevant period under Setup > General > Periods and set it as active period. Click on ‘Start’ to begin payroll processing. Depending upon the number of employees, payroll processing may take a few seconds to a few minutes to finish.
View Reports
After finishing payroll run, you can view Salary Register for your company or and Salary Slips for individual employees. To generate salary reports go to Reports > Salary Reports > Salary Summary. Select a location or department if you wish to see the report only for that location or department and click on “View Summary” to view the gross numbers on screen.
Following options are available to generate further reports:
- Export Summary: Exports the displayed summary in excel (just gross salary, gross deductions and net salary)
- Salary Register (Excel): Download full salary register with individual components, deductions and employee details in excel format.
- Salary Register (PDF): Export salary register in an well arranged format in a PDF file.
- Salary Slips: Exports salary slips of individual employees in PDF format
- E-Mail Salary Slips: E-Mails salary slips of individual employees to their ‘Official E-Mail’ address (if saved in employee profile).
This guide explains major steps to get you started with Runtime. To know more about a particular topic, click on the relevant links included in the guide.
To view list of all help articles, click here.
